Executive Assistant

OTC Industrial Technologies is looking for an Executive Assistant to join our team in Columbus, OH - Remote role (Must live near a major airport)   

Position Overview:

We are seeking a highly experienced and meticulous Executive Assistant to join our team and provide top-tier support to the C-level suite. This pivotal role requires exceptional organizational, communication, and multitasking abilities.  As the Executive Assistant, you will be at the heart of high-level operations, overseeing critical responsibilities such as strategic event coordination, travel management and executive representation.

The ideal candidate thrives in a fast-paced environment, demonstrates exceptional discretion, and brings both professionalism and a problem-solving mindset to the table.

What You'll Do:

Executive Support:

• Manage the CEO's complex calendar, scheduling, and correspondence.
• Prepare and edit communications, presentations, and reports.
• Serve as the primary point of contact between the CEO and internal/external stakeholders.

Event Planning:

• Plan, coordinate and execute company events, executive off-sites, meetings, and conferences,
• Ensure smooth logistics for all events and correspondence with vendors, hotels, caterers, etc. to deliver seamless events.
• Be on-site for company-wide or town hall meetings, to handle coordination and communication with team members and vendors.

Travel Management:

• Arrange travel, including flight, accommodation, and transportation bookings.
• Prepare detailed itineraries and ensure the CEO is informed of all travel-related details.
• Proactively address and resolve any travel-related issues.
• Process and oversee expense reports in Concur, ensuring accuracy, compliance, and timely submission.

Confidentiality & Discretion

• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Maintain security of sensitive executive documents, including financial, legal, and strategic materials.

Operational Efficiency

• Proactively identify and implement improvements in office and executive workflows.
• Assist in expense tracking, budget management, and preparation of financial reports as needed.
• Ensure the CEO is adequately prepared for meetings and engagements by providing briefing materials, talking points, and background research.

Miscellaneous Tasks

• Assist with ad-hoc tasks and special projects that align with the priorities of the CEO and OTC.

What You'll Need:

• Minimum of 5 years in a high-level executive assistant role, preferably supporting C-suite executives.
• Bachelor's degree in Business Administration, Communications, or a related field.
• Strong event planning and project management skills.
• Exceptional organizational skills and attention to detail.
• Excellent executive presence with proven strong verbal and written communication skills and experience
• High proficiency in Microsoft Office (Excel, Word, PowerPoint, Teams)
• Calendar management skills with the ability to proactively forecast calendars and anticipate needs/possible conflicts.
• Ability to thrive in a fast-paced, high-pressure environment.
• Ability and willingness to travel extensively as required (60-70%)
• Proactive problem-solving and decision-making.
• Self-starter and self-motivated to investigate, discover, and find solutions.
• Discretion, confidentiality, and integrity in handling sensitive matters.

 Perks of Working with OTC Industrial Technologies:   

• Health and Wellness  
• Medical, dental, and vision care coverage   
• Short-and long-term disability coverage, and life insurance  
• Wellness Discount  
• Safety shoes & glasses reimbursement stipend  
• Financial Benefits  
• 401(k) savings plan with an employer match of 50% on the dollar up to 6%  
• Robust referral bonuses  
• Relocation assistance  
• Work-Life Balance  
• PTO  
• Tuition assistance