Executive Assistant

OTC Industrial Technologies is looking for an Executive Assistant to join our team in Columbus, OH!  

As an Executive Assistant, you will be the supportive force that empowers our senior leadership. The ideal person for the job will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. He/She will have previous experience working in an office environment, performing administrative duties and providing support to management. Given the changing nature of the executive landscape, we rely on our assistants for flexibility and foresight, while maintaining confidentiality related to high-level systems and operations.

Objectives of this Role
  • With a primary responsibility of supporting the Segment President, provide support to the senior leadership team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently

  • Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks

  • Plan and orchestrate work to ensure the Segment President's priorities are met, organizational goals are achieved, and best practices are upheld

What You'll Do: 

Daily and Monthly Responsibilities

  • 50% travel required - some overnight travel and Sunday travel for Monday morning meetings

  • Manage professional and personal scheduling for Segment President, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics

  • Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior leadership team

  • Manage, coordinate, and arrange senior executives' travel and travel-related activities, including hotel booking, transportation, expense reporting and meal coordination

  • Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database

  • Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business

  • Organize team communications and plan events, both internally and offsite

What You'll Need:

  • 5 years experience in administrative role reporting directly to upper management

  • Superb written and verbal communication skills

  • Strong time-management skills and the ability to organize and coordinate multiple projects at once

  • Proficiency in Microsoft Office (Excel and PowerPoint) and other office productivity tools, with aptitude to learn new software and systems

  • Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge

  • Ability to keep company confidences

Perks of Working with OTC Industrial Technologies: 

Health and Wellness  
  • Medical, dental, and vision care coverage  
  • Short-and long-term disability coverage, and life insurance 
  • Wellness Discount 
  • Safety shoes & glasses reimbursement stipend 

Financial Benefits  
  • 401(k) savings plan with an employer match of 50% on the dollar up to 6% 
  • Robust referral bonuses 
  • Relocation assistance 

Work-Life Balance  
  • PTO 
  • Tuition assistance 

Who we are: 

At OTC Industrial Technologies, our people drive our success. With over 60 years of prioritizing talent investment and internal growth, we offer diverse career opportunities. We deliver top-quality products, technical expertise, and services at competitive costs by leveraging our team's experience and partnerships with leading vendors. Join us if you're motivated to be part of an exciting transformational journey. To learn more about OTC, CLICK HERE.