Mechanical Project Coordinator

Position: Mechanical Project Coordinator

Location: Lee's Summit, MO

Brand: JCI Industries

Segment: Pumps & Motor Technologies

JCI Industries is the leading regional provider of electrical and mechanical solutions for industrial and municipal water and wastewater markets. With eight sales, pump & motor repair and field service locations, JCI Industries provides pumps, motors, controls, field service and remanufacturing to commercial, industrial and environmental customers throughout the Midwest.

The Pump Motor Technology group is currently comprised of 14 companies spread throughout the United States and still growing! Our aim is to be the primary source for rotating equipment and process equipment solutions in the industrial and municipal markets. The PMT group prides itself on providing a complete solution for the ever-expanding pump and motor industry.

The PMT group represents some of the most reputable brand names in the fluid handling, pump distribution, water/wastewater treatment and fabrication industry. Our unparalleled service capabilities, whether in-house or field service, provide each customer with the problem solving and product knowledge to stand by our claim : we service what we sell.

Just as there are multiple components for an effectively running pump, it takes a team working together to be a success. A diverse range of talent resides in the Pump Motor Technology group, including engineers, inside and outside sales personnel, machinists, winders, pump and motor repair technicians, field service technicians, electricians, welders, millwrights, and more. Do you want to be part of a team in an industry that keeps America running? Join us today!

Job Description:

The Mechanical Project Coordinator oversees and manages engineered equipment orders, primarily Water and Wastewater treatment focused, that require special attention and processing due to contract requirements and equipment specifications. The project management Coordinator is the liaison between JCI, manufacturer, engineer, contractor and end user acting as the point of contact through the post award project phase including contract execution, order entry, submittals, equipment release, delivery, invoicing, installation, startup, contract closeout and warranty (as applicable). This position works closely with outside sales and inside sales personnel as well as the Service and Accounting departments to see projects through to successful completion, ensuring all contract requirements are fulfilled, and initial gross profit estimates are maintained.

Essential Functions
  • Manages projects from "cradle" (contract issuance) to "grave" (punch list, contract closeout documentation, release of retainage, etc.)
  • Assists with contract review, terms and conditions approval, and contract execution.
  • Maintains complete understanding of contract terms, equipment scopes and pricing.
  • Responsible for all order entry functions in ERP system including booking orders, entering pricing, commissions, issuing purchase orders to suppliers and invoicing.
  • Requests and/or compiles equipment submittals and O&M documentation; Submits, receives, updates, and tracks documentation through approval process.
  • Releases equipment for manufacture at time of submittal approval, communicating lead-time and delivery schedules to all necessary parties.
  • Coordinates equipment delivery, start-up and warranty service as required.
  • Organizes and maintains electronic project files ensuring records are complete and accurate.
  • Fields and handles customer inquiries quickly and effectively, engaging JCI or manufacturer personnel as needed to ensure complete customer satisfaction.

  • 2+ Years project management or coordination experience with a general contractor, equipment manufacturer or equipment distributor.
  • 4-year degree in Mechanical or Civil Engineering, Construction Management preferred.
  • Knowledge of rotating equipment (pumps and motors); Familiarity with municipal Water / Wastewater equipment, processes, and technology helpful.
  • Able to reference, read and interpret detailed engineered specifications and plans including P&ID (piping and instrumentation drawings).
  • Highly organized and efficient; Skilled at multitasking and able to effectively manage numerous orders / projects simultaneously.

Other Skills/Abilities
  • Professional demeanor with ability to communicate clearly; Able and willing to communicate via phone, email, text message.
  • Strong computer skills including Office365, PDF software (Adobe, PDF Xchange, etc.)
  • Self-motivated with strong time management skills.

At OTC Industrial Technologies, we believe that our employees are our greatest strength. Through investment in our people and growth from within, we believe in providing you with a wide variety of opportunities to accelerate your career potential as you help us drive change to move our business forward.

For over 60 years, employing and developing the best-in-class talent has been at the forefront of our success. By coupling our teams' hands-on experience with a wide range of products from top vendors, we provide customers with the best quality products and technical application expertise and services at the lowest possible costs.

Working with OTC Industrial Technologies is perfect for purpose driven individuals who are motivated to be part of an exciting transformational company.

Perks of Working with OTC Industrial Technologies:

As part of the OTC family, you'll enjoy competitive compensation and a comprehensive benefits package that includes medical, dental, and vision care coverage and a 401(k) savings plan - Additionally, we offer paid time off, short-and long-term disability coverage, life insurance, tuition assistance, and Employee Assistance Program. You'll also experience exciting opportunities for professional and personal growth and recognition.